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POSITION: PT Event Coordinator
REPORTS TO: Director of Event Services
FLSA STATUS: Hourly
Summary
ASM Global, the leader in privately managed public assembly facilities has an excellent opening for a Part Time Event Coordinator at the State Farm Stadium. The Part Time Event Coordinator will provide direct assistance in a learning environment.
Essential Duties and Responsibilities
Include the following. Other duties may be assigned
- Provide direct assistance to the Event Services department
- Assist other departments with game day reports and projects
- Events will include but are not limited to; trade shows, conferences and meetings, banquets, job fairs, consumer shows, mega events such as concerts, soccer games, high school, collegiate and professional football games
- Provide assistance in ensuring requests of the Lessee and requirements of their contracts are met while adhering to City of Glendale and stadium policies and procedures
- Attend client pre and post event meetings
- Assist in gathering event information in advance of events
- Prepare event data sheets, CAD drawings, cost estimates, settlements and event recaps
- Plan and organize facility set up, on site assistance to staff and client during events
- Creation and placement of event signage for all events and manage signage inventory
- Prepare weekly meeting agendas and event meeting recap notes
- Assist with wristband distribution and inventory management
- Oversee event day ejection processing and paperwork
- Other duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- Ideal candidates have completed or are currently seeking a degree in Facility Management, Hospitality, Tourism or Sports Management (consideration may be given to other degrees if the candidate can demonstrate equivalent industry work experience)
- Ability to make good decisions under pressure
- Excellent organizational skills are a must
- Possess exceptional written and verbal communications skills
- Solid computer experience in Windows XP, Microsoft applications, and Excel. Photoshop and AutoCAD experience preferred, not required
Skills and Abilities
- Meet the physical demands of this job, which include being able to get in and around the facility (requires personal mobility), lifting, carrying, moving, working from various heights, and moderate to loud noises
- Operate a personal computer using Windows and Microsoft Office software
- Operate portable radio and standard office equipment including copier and printing plotter
- Follow oral and written instructions and communicate effectively with other in both oral and written form
- Organize and prioritize work to meet deadlines
- Work effectively under pressure and/or stringent schedule and produce accurate results
- Maintain an effective working relationship with clients, employees, patrons and others encountered in the course of employment
- Be licensed and insured to operate a motor vehicle in the United States
- Remain flexible and adjust to situations as they occur
Computer Skills
To perform this job successfully, the individual should have some computer skills.
Other Qualifications
- Ability to work with limited supervision
- Requires ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to walk extensively. This position requires work inside and outside of the building and some exposure to adverse conditions.
Note
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Applicants that need reasonable accommodations to complete the application process may contact- 623-433-7110
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
