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Summary:
This critical role provides comprehensive administrative support to the HR Director, with a primary focus on employee credentialing, booking support staff, and managing their travel arrangements. You will ensure accurate and efficient onboarding by verifying credentials, booking travel, and handling staff finances. We are seeking a bilingual (Spanish) candidate with exceptional organizational skills and a detail-oriented approach.

Essential Duties and Responsibilities:

Employee Credentialing:
- Verify and maintain I-9 documentation for all staff, ensuring compliance and initiating updates.
- Coordinate and submit online investigation requests for employee background checks.
Staff Booking and Travel Management:
- Schedule travel arrangements for support staff, including flights, hotels, and ground transportation.
- Research and reserve conference facilities at local hotels and restaurants.
Financial Management:
- Monitor and document all financial transactions related to support staff, including travel expenses.
- Assist with payroll processing by providing accurate and timely data.
Administrative Support:
- Answer employee inquiries and provide exceptional customer service.
- Conduct audits of payroll and other HR programs, recommending improvements as needed.
- Update HR databases with employee changes and process related paperwork.
- Assist with terminations, performance reviews, and recruitment efforts.
- Manage schedules for HR Director, booking meetings and interviews.
- Prepare professional correspondence, presentations, and reports.
- Perform other clerical duties such as photocopying, faxing, filing, and mail processing.
  Performs other duties as assigned

Qualifications:

Bilingual proficiency in Spanish and English (preferred).
Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
Strong attention to detail and accuracy in data entry and recordkeeping.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Experience with travel booking platforms and expense management software a plus.
Ability to work independently and as part of a team.
Excellent interpersonal and communication skills.

Levy - Levi's Stadium