Assistant – NPO Coordinator
As the Assistant – NPO (NON-PROFIT ORGANIZATION) Coordinator, you will be responsible for coordinating with Staffing Manager all aspects of staffing for game & event days at The Ohio State University.
Responsibilities
Pre-Event
- Preparing Event Day Packets and labeling with location per stand and cart openings.
- Assist with collecting Passgates from NPO Groups and Subcontractors
- Assist with communications to NPO Groups and Subcontractors
Event Day
- Assist with Passgate Checking in NPO Group and Sub-Contractors
- Assist in locations or with Stand Leads where needed.
- Assist with collection Event Paperwork at end of event
Post Event
- Completing Event Payout Sheet after Check in- Per Sign in Sheets and Uniforms received
- Compiling Event Paperwork and Scanning to Event Folder
- Assist with Loss Prevention/Safety
Ongoing
- Track NPO Trainings in Smartsheets
Assist with reaching out to NPO Groups Sub Contractors that are lagging in the process.
- Assist with communication with new NPO Prospects and the onboarding process.
- Sources and onboards new and existing NPO groups.
- Assist with event day check-ins, including set-up and breakdown of the volunteer check-in areas.
- Ensure tracking of volunteer compliance and training.
- Distribute and communicate event-day details.
- Act as resource for NPO groups, if issues arise with management
- Tracks attendance and conduct of NPO groups
- Audits NPO groups and files in a routine manner
- Answer telephones and email inquires in a professional and client centric manner.
- Assist with staffing, including finding staff when schedules are announced on short notice
- Work effectively and maintain good working relationships with co-workers and Supervisor
- Attend in-service and/or safety meetings as required
- Assist with Loss Prevention/Safety
- Maintain clean and safe work environment; ability to perform job safely
- Performs other duties as assigned
Job Requirements
- Good communicator/team player with the ability to work with many different backgrounds
- Full time position. Must be flexible with times and days working. Nights and weekend included.
- Basic computer skills
- Strong organization skills
- Walk/Stand/Sit during entire shift
