Overview

The 401k Benefits Coordinator will assist in day to day benefits administration for 401(k) and group insurances including education, enrollment escalations, billing and status changes and payroll deduction processing. In addition, s/he will facilitate HR administrative functions for all U.S. locations.

This role pays a hourly wage of $29.81 to $36.06.

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until Oct 31, 2024

Responsibilities

• Process Payroll funding for 401k, HSA, FSA and Commuter benefits weekly
• Assist Benefits Manager with 401(k) loan administration and 401(k) portal corrections.
• Assist Benefits Manager in completion of annual 401(k) Audit and assist with annual compliance filings as needed
• Process vendor file uploads as needed
• Day-to-day administration, compliance and communication of health & welfare, retirement and compensation plans in accordance with company policies, philosophies and strategies.
• Track and respond to benefit escalation questions from Vendors and HR Business Partners with guidance from Management as needed.
• Ensures complete confidentiality and security of personal employee information, including enrollment and compensation information, etc.
• Assist Benefits Manager with group benefits program administration for all non- union employees.
• Track and respond to benefit escalation questions from Vendors and HR Business Partners with guidance from Management as needed.
• Assist with U.S. benefits communication needs, including mail merges and site training if necessary.
• Maintain summary plan description records and associated forms, documents and communications.
• Coordinate benefits education pieces with Benefits team and Vendor Partners and publish prepared quarterly benefits articles to company intranet site
• Process and track monthly invoices sent to accounting team for benefit vendor payment.
• Conduct Benefit Orientation for new employees in person or via Webex as needed. 
• Process life insurance claims and assist beneficiaries in claims process as needed.
• Assist in Open Enrollment Process including system testing, communications preparation and site education as needed.
• Coordinate Life and LTD conversion notices for terminated employees
• Perform other duties as assigned.

Qualifications

• Requires 1-2 years of experience in benefits including 401k administration
• 1-2 years’ experience with ADP reporting preferred
• General knowledge of benefits and compensation laws and regulations (such as ERISA, HIPAA, 401(k), COBRA, ACA, HSA, and Department of Labor FLSA regulations).
• Excellent computer skills in Word, Excel, PowerPoint
• Excellent mathematical, analytical, and critical thinking skills.
• Excellent customer service and communication skills both verbal and written
• Must demonstrate ability to maintain confidentiality in all matters related to employee benefits and compensation.