Overview

Are you organized, detail-oriented, and passionate about providing excellent customer service? We want you on our team! We're looking for a dynamic Administrative Assistant to join our team. Reporting to the General Manager & Director of Finance, you'll play a crucial role in keeping the office running smoothly and efficiently.

This role will pay an hourly rate between $20 to $21.

This position will remain open until Sept 30, 2024

Responsibilities

• Be the Face of Our Office: Greet clients and visitors with a positive, helpful attitude.
• Support Our Team: Assist with various administrative tasks including photocopying, note-taking, and ensuring invoices are paid.
• Manage Communications: Answer and forward phone calls professionally and efficiently, and handle mail distribution.
• Financial Assistance: Work closely with the Director of Finance to manage purchase orders, code and post invoices, maintain statements, journal receipts, and handle bank deposits.
• Reception Duties: Provide excellent customer service by addressing inquiries and directing calls.
• Event Coordination: Book and invoice casual ice rentals, and collaborate with tenants to schedule spaces within the arena.
• Team Collaboration: Assist colleagues with administrative tasks and perform ad-hoc duties as needed.

Qualifications

• Experience: Minimum of 2 years in a professional office setting.
• Professionalism: Consistent, professional dress, and manner.
• Communication Skills: Excellent written and verbal communication abilities.
• Tech-Savvy: Competency in Microsoft Word, Excel, and Outlook.
• Time Management: Strong organizational skills with good time management.
• Administrative Expertise: Experience with clerical procedures.
• Team Player: Able to contribute positively as part of a team, helping with various tasks as required.
• Problem Solving: Able to provide creative solutions to complex problems.
• Ability to Work Under Pressure: Experience with juggling multiple tasks with looming deadlines.