Overview

Under general supervision, the Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in all adminstrative assistance required for the facility and preparation of catering internal and external communications.

This role pays an hourly wage of $24 to $25.

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until Sept 30, 2024

Responsibilities

• Assist Catering SalesTeam in the preparation of upcoming events and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements.
• Ordering of all linens, rentals, required vendors. 
• Assist Catering Team  in updating Triple Seat booking system. Uploading payments, invoices, notes, deposits, credit card payments etc.
• Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
• Responsible for creation of weekly Banquet Event Order Packet; attend weekly meeting and take notes in real time to send out to the team.
• Update weekly reports for pacing and forecasting, finanical reports. 
• Attend & assist in food tastings and menu projects. 
• Project managment for research and catering trends. 
• Coordinate client “promotions" using Canva software. 
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless hospitality. 
• Perform other duties as required.

Qualifications

• Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting
• Bachelor’s degree from an accredited college or university with major course work in  business administration, hospitality management or other related
• Additional years of experience may be substituted for formal education Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job
• Ability to prioritize work and effectively resolve workload issues
• Learn and understand the operation of a convention center and apply that knowledge to continually improve
• Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator