Overview

The Office Coordinator at Everett Events Center is responsible for providing operational support to the General Manager, Director of Finance, Conference Center Sales Manager and other staff as needed.  This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties.

This role will pay an hourly wage of $20 to $22.

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until Sept 9, 2024

Responsibilities

• Open administrative office at 8:30AM, Monday through Friday
• Accounts Receivable data entry, maintain Cash Receipts Log, Box Office Deposit Log, Cash Request Log, and clear checks in accounting software
• Answer, screen, and direct phone calls
• Respond to general customer questions or comments
• Provide general administrative support under direction from the General Manager, Directors, and staff
• Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies
• Provide support to the Everett Public Facilities District Board of Directors including preparation of meeting agendas and minutes and other duties as needed
• Assist Conference Center Sales Manager with client rental inquiries and contracting of events
• Process staff parking passes for campus
• Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports
• Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations. Manage postal machine and parking and security badging system; liaise with office equipment contractor for maintenance, service calls and supplies
• Assist with various event related duties as needed

Qualifications

• Previous office management or executive support experience preferred
• Communicate clearly and concisely in the English language, both orally and in writing
• Proficiency with computers in a Windows platform
• Advanced knowledge of MS Office applications (Word, Excel, Outlook, Teams, etc), with experience preparing accurate spreadsheets
• Consistent and reliable attention to detail, accuracy and validity
• Demonstrated ability to work as part of team and with all levels of management
• Ability to successfully interact and collaborate all team members professionally and supportively
• Demonstrated ability to prioritize and meet strict deadlines
• Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics
• Experience in composition of letters including business letters, memos and basic report preparation.
• Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner.