Overview

The Office Manager is a part time positon at The Crossover and will manage the day-to-day activities for the executive and finance departments. Administrative duties may include, but are not limited to, administrative support and management of the executive suite, handling A/P & A/R responsibilities, and coordination of basic HR duties.

This role will pay an hourly wage between $19 to $20.

Benefits for PT roles: 401(k) savings plan and 401(k) matching. Also, OVG provides part-time, seasonal, and internship employees with one hour of accrued paid leave per 30 hours worked, up to 48 hours per year.

This position will remain open until Sept 30, 2024

Responsibilities

• Provide general office/administrative/accounting support including screen and directing calls, screening visitors and receiving guests, sorting mail, conference room scheduling, managing finance department general email, A/P data entry, A/R deposits, maintaining vendor W-9 forms and certificates of insurance, ordering office supplies, maintaining postage, and act as copier liaison.
• Manage employee credit card usage and ensure complete documentation of all credit card transactions.
• Maintain all full-time job descriptions.
• Support Director of Finance & department heads in creation of job descriptions and posting, applicant interviewing and hiring as needed.
• Conduct reference checks, order criminal background checks and drug testing.
• Assist in developing and conducting new employee training and orientation programs.
• Liaison on the placement of recruitment notices as needed.
• Ensure compliance with labor law postings as well as monitor compliance with OVG’s policies, local, state and federal employment laws and regulations.
• Create and work with other departments to ensure all building hospitality needs are addressed during event and non-event days.
• Other duties and responsabilities as assigned.

Qualifications

• Bachelor’s degree from accredited college or university with major course work in Human Resources, human services, business, public administration, venue management or related field.
• Minimum of 1-2 years of increasingly responsible arena/hotel/convention center or other entertainment industry experience preferred.
• Advanced proficiency in MS Office programs to include Office, Word, Excel & Power Point.
• Ability to work with and maintain highly confidential information.
• Capable of working a flexible schedule and extended hours, including but not limited to working early mornings, nights, weekends and holidays in addition to traditional business hours.
• Possess excellent customer service and organizational skills to function in a multi-task environment.
• Must have a valid driver’s license and vehicle.
• Strong oral and written communication skills.
• Consistent and reliable attention to detail, accuracy, and validity.
• Ability to multi-task in a fast paced, changing environment.
• Must work well under pressure of deadlines.
• Familiarity local, state, and federal regulations required.
• Proven ability to work well with all levels of management.
• Strong analytical and problem-solving skills.