Overview

The Office Manager will provide administrative support to all OVG departments (concessions, catering) at the venue, as well as to the General Manager. 

Specific Key Roles in the position.

• Entering POS information into the daily, weekly monthly report.
• Assisting in scheduling the team for concessions and catering. (homebase on-line system)
• Entering event gratuities into ADP.
• Assisting with inventory and stand sheets as needed. Entering the information into current forms and assisting with verification of data.
• Preparing event invoices to be submitted to our client, which is now OVG.
• Preparing the weekly deposit.
• Keeping internal audit items up to date and organized.
• First level approver of invoices for IPayables.

Given the small size of the OVG onsite office (usually 2 FT employees), it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

This role will pay an hourly wage of $22 to 24. 

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until Nov 1, 2024

Responsibilities

Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner.

• Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
• Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification.
• Collect data from multiple sources and generate reports of OVG’ event operating results to venue management team.
• Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.

Qualifications

Bachelors degree in hospitality, accounting, or related field.

Three or more years’ experience in an accounting position with increasing level of oversight and responsibility.