Job Title: Seasonal HR Coordinator
Employer: Madison Mallards LLC
Employment Period: March 1st, 2025 through August 31st, 2025
Responsibilities:
Staffing:
- Facilitate the in-season hiring of part-time employees.
- Find and attend job fairs throughout the Madison community
- Work with department heads to execute the orientation and training of new and returning part time employees
- Work with department managers to schedule part-time seasonal staff for games.
- Oversee part-time employee check-in procedures for all Mallards and Madison Night Mares home games.
- In conjunction with the Management Team, administer corrective actions for staff, and, where applicable, process terminations for part-time staff, which includes completing necessary paperwork, gathering documentation, and updating internal records/systems.
- Monitor official communication channels between all organizations and part-time workers, relaying staffing changes in real-time to appropriate departments.
- Be available to all part time employees by means of answering questions and addressing concerns as it related to employment
- Follow procedures for interviewing and hiring new employees throughout the duration of summer
Payroll:
- Onboard new employees to the payroll system.
- Work with the finance department to perform accurate and timely review, input and analysis of timecard data for bi-weekly payrolls.
- Ensure compliance with all applicable state and federal wage and hour laws.
- Process requests for paychecks adjustments, retro amounts and final checks, as needed.
- Work with the finance department to provide routine and ad-hoc payroll reporting and analysis to management.
- Manage distribution of payroll checks
General HR:
- Manage a seasonal HR intern.
- Direct the HR-related work of a supporting seasonal Finance intern.
- Maintain employee files including, I-9, work permits and Roster Document to ensure paperwork is completed in a timely manner and follows all laws.
- Respond to requests for verifications of employment in a timely manner.
- Establish and execute a retention plan for all part time employees
Expectations:
- Work the majority of Madison Mallards and Madison Night Mares games with sufficient coverage from other staff members on nights not present at the ballpark.
- Be a leader to all interns. Serve as direct manager of HR interns.
- Abide by all terms of the Madison Mallards Seasonal/Intern Handbook.
- Abide by all COVID-19 safety protocols & reporting requirements, as determined by the employer and municipal/governmental mandates in effect during employment.
- Listed responsibilities, while demonstrative, are not complete or exclusive.
- Responsibilities may change and/or additional duties assigned at the discretion of management.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
