Position Title: Director of Projects & Facilities
Department: Operations
Posting Date: September 9, 2024
Posting Expiry Date: September 30, 2024
JOB SUMMARY:
The Director of Projects & Facilities represents the RBOC through the oversight of campus projects and facility maintenance & repairs to ensure the Rose Bowl Stadium maintain as a world class sports and entertainment venue.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Facility Maintenance & Repair
- Maintain strong working knowledge of all building systems throughout the Rose Bowl Campus including, but not limited to audio visual, electrical, fire protection, flooring, hardware, HVAC, mechanical, refrigeration, plumbing, roofing, security, and utilities.
- Develop, implement, and execute a comprehensive preventative/annual maintenance plan to ensure all building systems are always functioning properly.
- Develop, implement, and maintain a campus work order system to serve as a digital database for the preventative maintenance program as well as general day-to-day maintenance and repair needs on the RBOC campus.
- Direct tasks involving maintenance, repair, operation, replacement, and installation for all mechanical, electrical, plumbing, carpentry, masonry, painting, building controls, roofing, HVAC, building security, and grounds matters.
- Perform routine visual and mechanical inspections of all RBOC campus building systems and structures and assist in the performance of maintenance tasks, as necessary and appropriate.
- Promote a culture of sustainability throughout the Rose Bowl Campus by implementing best practices associated with energy management, utility management, and waste management among other sustainable initiatives.
Project Management
Develop, implement, and maintain accountability of a project management system for all maintenance projects, minor projects, and capital projects, and direct staff responsible for planning and execution of all maintenance projects and other minor projects.
In collaboration with leadership, define project scope and prepare a comprehensive scope of work for assigned capital improvement projects.
Develop project estimates and budgets for all proposed, and assigned, capital improvement projects.
Coordinate and manage all aspects of project planning, inclusive of feasibility studies, for all proposed and assigned capital improvement projects.
Develop and maintain productive relationships, and oversee the performance of, third party architect and engineer groups, contractors, subcontractors, and vendors, and any other third party hired to assist with development and implementation of a project.
Develop all materials associated with soliciting proposals and bids in line with RBOC and City of Pasadena purchasing policies and procedures.
Serve as on-site point-of-contact for all architects, consultants, contractors, and/or sub-contractors associated with assigned projects, conducting job walks and ensuring a high level of quality control.
Other
- Provide event day support for all major events and select enterprise events.
- Develop, maintain, and steward relationships with third party vendors retained to work on the Rose Bowl campus, and establish and manage contracts for maintenance and repair as needed.
MINIMUM QUALIFICATIONS: (Knowledge, Skills and Abilities)
Knowledge of:
- Project management
- Business administration practices
- Budgeting
- Contract practices
- Purchasing
- Basic human resources practices
- Basic public safety practices
- Americans with Disabilities Act
Proficiency in Use/Application of the following:
- Microsoft Office (including but not limited to Outlook, Power Point, Excel, Word)
Skills in:
- Report writing and presentation/public speaking
- Program development
- Facility Planning
- Multi-tasking
- Interface with the public
- Multi-tasking
Ability to:
- Lead, influence and drive change through executing initiatives and programs using cross-functional teams.
- Analytical mindset, including ability to digest key data and apply to overall strategy.
- Create a responsive and positive experience for potential and existing clients.
- Communicate effectively verbally and in writing.
- Prioritize projects.
- Follow-through with requests to ensure project/contract completion.
- Assign staff to meet program needs.
- Work occasional weekend days, long hours, and overtime.
Education and experience:
- Minimum three (3) years’ experience in related field in supervisory/management role.
- Bachelor’s degree in Business, Management, Sports Management, Project/Construction Management or another relevant field.
Licenses and Certifications:
- Class C driver’s license and satisfactory driving record.
Material and equipment used:
- Computers
- Office machines
- Cell phone/mobile data device
Mental and physical abilities: (Working Conditions)
Very frequent – 20+ hours per week:
Work inside, speaking on the telephone, keyboarding, use of sight, hearing, speaking, eye-hand coordination, reading, writing.
Frequent – 8 to 20 hours per week:
Standing, sitting, walking, occasional weekend work schedule, extended hours and/or overtime. Work outside, contact with the general public.
Occasional – up to 8 hours per week:
Lifting, pushing/pulling, climbing, bending, squatting, reaching, exposure to noise, temperature variation.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position.
Pay Range: $79,976 – 123,963
The base pay range for this position may vary depending upon a number of factors including the individual candidates’ experience, qualifications, skills and competencies. This base pay is part of an overall package that is designed to compensate and recognize employees for their work and achievements. This position may be eligible for additional bonuses and commission incentives.
The RBOC offers the following benefits to all eligible employees:
- 100% coverage for employee medical/dental/vision for the employee’s selected benefits plan
- Long Term Disability/Life/AD&D
- Health & Dependent Care FSA accounts
- EAP
- Cafeteria Plan
- CalPERS retirement benefits
- 457b plan
Time off and leave plans include:
- 12 paid holidays plus 10 vacation days per year (these increase by tenure)
- 10 paid sick days per year
- 12 wellness days per year (do not accrue)
The RBOC reserves the right to modify or change the benefits programs at any time with or without notice.
The Rose Bowl is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
