RESPONSIBILITIES (Specific areas of responsibility include but are not limited to):
Review and process Accounts Payable invoices, check requests, purse payouts and expense reports for proper supporting documentation, approvals, adequacy of reporting and appropriateness of tax recording.
Answer account payable inquiries; research and resolve invoice discrepancies and issues.
Communicate with co-workers, management, PGA members, vendors and others in a courteous and professional manner
Process invoice re-classes as directed by Accounts Payable Manager, Finance staff or Section staff.
Maintain knowledge of Sales and Use tax and how it applies to PGA and Section entities. Self-assess tax on a vendor invoice as applicable.
Assist in the quarterly review for annual 1099-MISC reporting.
Provide supporting documentation for audits as needed
Maintain knowledge of PGA and Section A/P and expense report policies and procedures; review documents to ensure compliance with these policies and procedures.
INCLUSION:
Employees are expected to contribute to a respectful and inclusive team environment by welcoming and respecting others’ beliefs, backgrounds, identities, abilities, and individuality to help ensure a supportive and engaging experience for Association Members, partners, customers, and guests. PGA of America respects the uniqueness of each employee and offers everyone the means to find their place and thrive.
SHARED VALUES:
Embody the organization's shared values and help ensure the organization's values-based culture thrives by proactively identifying and addressing any shared values challenges and opportunities you are experiencing.
EDUCATION AND EXPERIENCE:
High School Diploma or equivalent
Three years of experience in a computerized accounts payable processing environment. Workday experience is strongly preferred.
SUPERVISION:
No supervisory responsibility.
FINANCIAL RESPONSIBILITY:
No budgetary responsibility.
SKILLS, KNOWLEDGE AND ABILITIES:
Job Knowledge/Technology: Must have knowledge of basic Accounting processes and procedures (GAAP). Knowledge of expense report policies and procedures. Knowledge of PGA and Section A/P preferred. Knowledge of Google Workspace.
Customer Focus: Meets the expectations and requirements of internal and external customers. Gets first hand customer information and uses it for improvements in products and services. Acts with the customer in mind and establishes and maintains effective relationships with customers and gains their trust and respect.
Judgment: Makes sound decisions; bases decisions on fact rather than emotion; analyzes problems skillfully; uses logic to reach solutions.
Initiative: Plans work and carries out tasks without detailed instructions; makes constructive suggestions; prepares problems or opportunities in advance and undertakes additional responsibilities. Responds to situations as they arise with minimal supervision and creates solutions to problems.
Communication: Writes and speaks effectively; states own opinions clearly and concisely; demonstrates openness and honesty; listens well during meetings and feedback sessions; explains reasoning behind opinions; asks others for their opinions and feedback; asks questions to ensure understanding; exercises a professional approach with others using all means of communication; uses consideration and tact when offering opinions. Ability to read “between the lines” and make inferences based on tone.
Problem Solving/Analytical Thinking: The ability to see the “big picture” in complex situations by linking information or by considering an abstract or longer-term perspective; ability to break down a problem, situation or process into its component parts; ability to understand the nature of those parts and their relationship to one another; ability to make thoughtful decisions in situations of uncertainty or risk.
Organization: The ability to manage multiple projects and determine project urgency in a practical way. Manage transition from task to task effectively.
Resourcefulness: The ability to identify opportunities to use resources that are already available or are easy/inexpensive to obtain; ability to consider the surrounding environment before making costly decisions; ability to use imagination and creativity to navigate difficult situations.
Collaboration and Teamwork: Works harmoniously with others to get a job done, responds positively to instructions and procedures and is able to work well with staff while maintaining relationships, which breed productive disagreement and debate.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position
This position is not eligible for immigration sponsorship.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
PGA does not discriminate on the basis of race, color, creed, religion, gender, age, disability, sexual orientation, national origin, citizenship, veteran status, gender identity or expression, marital or familial status, genetic information or any other characteristic protected by federal, state or local law. In addition, to ensure full equality of opportunity in all operations and activities of the organization, every staff member employed by the PGA shall be selected under fair employment procedures that provide equal employment opportunities to all people. DFWP.
