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The Best Players Need the Best People.
This position reports to Vice President Board Administration. Executive Administrative Assistant supports Board Administration team with a focus on calendar management, document editing, drafting schedules, tracking follow-up items, travel planning/expense allocation and preparing for meetings with senior leadership.
Qualifications:
- Bachelor’s degree in communications, business or related field. An equivalent amount of education and experience may be substituted.
- Minimum ten years administrative support experience for senior level management required.
- Minimum 3 years experience working with C-Suite Executive(s).
- Legal or Corporate Governance experience preferred.
- Proficient in Microsoft Office skills, including Outlook, TEAMS, One Drive/SharePoint, Word, PowerPoint, Excel.
- Experience with web-based board portals/collaboration software.
- Proven ability to earn trust and respect confidentiality.
- Excellent communication skills, verbal and written.
- Deadline oriented with proven ability to multitask and adjust priorities quickly in a fast-paced environment.
- Must be willing to work evenings, weekends, special events/meetings, and holidays as business needs require.
Responsibilities:
- Calendar support and scheduling in close coordination with executive support team and external constituents.
- Edit/track documents in Office Suite and ensure records are appropriately archived.
- Assist in distribution of confidential, time-sensitive communications to Board of Directors in coordination with Vice President.
- Manage Board Directory and contact information, including committee assignments and terms.
- Assist in research of company records/communications, as needed.
- Obtain advance documents for meetings, in line with planned agendas.
- Work with Vice President to prioritize follow ups and ensure handled in designated timeframe.
- Distribute credentials/tournament tickets to key constituents, upon request.
- Plan travel and allocate expenses for team members.
- Back up support to other team members, as needed.
- Special projects or other duties as assigned.