The individual will support the accounting department’s day-to-day functions and must fully understand all the activities related to the general ledger. The Staff Accountant will be part of a collaborative and high functioning accounting team, supporting other departments, such as Business Operations, Soccer Operations, Human Resources, etc. Must be able to reconcile Balance Sheet and Profit & Loss accounts and provide recommendations where necessary. Must have experience with and be willing to collaborate with other departments to achieve the accounting department's overall objectives. The candidate will have experience with monthly closing of financials, responding to interim and year-end audit inquiries. The candidate will understand the importance of creating and maintaining strong internal controls.
The Staff Accountant will:
- Effectively organize vendor bills within the accounts payable shared drive; enter bills into Cashflow360/ Chase Connect (formerly Bill.com) daily/weekly for timely review and approval.
- Review and record vendor bills using correct general ledger coding considering the business unit activities, budget and special projects.
- Prepare weekly cash forecast report for the Controller and/or VP, Finance’s review of cash needs. Suggest vendor bills for consideration and adjust according to approvals to process.
- Process bill payments approved on the weekly cash forecast, via ACH, wire and credit card processing.
- Prepare wire transfers and apply the payments to Cashflow360/Chase Connect (formerly Bill.com) from Chase Connect
- Manage Cashflow360/Chase Connect (formerly Bill.com) sync with QuickBooks Online and resolve sync errors when needed.
- Must have vendor maintenance experience to be able to communicate any questions related to their bills and payments.
- Summarize and analyze the discrepancy between vendor statements and Washington Spirit payable balances.
- Monitor major vendor invoices due for payment, such as the stadium rental fee for the game and quarterly/monthly routine payments.
- Understand the current workflow and daily post the transactions based on card user descriptions.
- Tracing missing receipts from the card user to get the transactions recorded in time.
- Maintain monthly reminder email to cardholders to submit receipts and update business purposes descriptions.
- Push all credit card transactions to QuickBooks at least once per month.
- List all suspense transactions and provide them to the management team.
- Update GL codes used in Divvy and Expensify when the Chart of Account is updated in QuickBooks.
- Review and communicate with employees of their expense report from Expensify, if there is any issues.
- Correct all coding errors or expense types, departments, projects.
- Update GL codes used in the Expensify when Chart of Accounts are revised.
- Review all expense reports that auto sync with QuickBooks Online, prior to processing payments.
- General Accounts Payable reports and prepare accrued journal entries.
- Assist with special projects and ad-hoc financial analysis.
- Maintain and update financial documentation and records.
- Draft and finalize department procedures in alignment with policies.
The ideal candidate has:
- Education: Bachelor's degree in accounting, Finance, Economics or related fields preferred.
- Prior experience in a similar role is preferred, especially with a good grasp of understanding the system integrations among different SaaS systems.
- System implementation experience is a plus.
- Proficiency in QuickBooks, Bill.com, Expensify, Divvy, and Microsoft Office Suite (Excel, Word).· Ability to use pivot table, VLOOKUP, XLOOKUP, or other advanced Excel formulas to analyze data.
- Excellent analytical and problem-solving skills.
- Ability to create reports and explain complex issues with simple graphics or tables.
- High level of attention to detail and accuracy.
- Strong organizational and time-management skills.
- Effective communication and interpersonal skills.
Location:
This role is primarily based at our Falls Church, VA office. Our front office team follows a hybrid arrangement, requiring presence in the office up to 3 days a week.
ABOUT THE WASHINGTON SPIRIT
The Washington Spirit is a founding club in its 11th season of the National Women’s Soccer League (NWSL) proudly representing the Washington, DC metropolitan area. It is the first franchise to have a minority woman hold a majority stake. A visionary entrepreneur, Michele Kang, is leading a new era for women’s sports with a vision to:
1. Become the most preeminent sports organization in the world;
2. Build a high-performance culture of winning on and off the pitch;
3. Train women as women; and
4. Motivate and inspire the next generation of girls and women.
We offer a competitive compensation and comprehensive benefits package, including health and wellness benefits, retirement plans, unlimited personal time off, as well as flexible work schedules, hybrid work, and opportunities for career development.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
