The Director of Business Administration and Finance oversees the human resources and business operations areas of the Club, with a focus on finance/accounting development, and Foundation management. The ideal candidate would have 4+ years of experience in financial and business operations, strong attention to detail and the ability to multitask, while possessing a desire to create efficiencies related to expense management and revenue generation. Knowledge of professional sports franchise operations and finances is preferred.
Scope of work will include the Club’s accounting, finance, banking, payroll, budgeting/cash flow, financial reporting, insurance, monthly and year-end close outs, taxes, and designated safeguarding officer (DSO) duties. This role will also assist with all financial matters related to the Greenville Triumph Foundation, as well as all Club employee on-boarding and benefit management, office supply needs, employee handbook updates, and player immigration and housing needs. This role reports directly to the President but supports all employees and players.
Essential Duties:
- Operate all aspects of the Club’s daily business operations.
- Lead, manage and monitor the Club’s annual operating budget, and cash flow forecasting.
- Prepare financial reports to league, President, and ownership (including quarterly ownership group reports) as needed.
- Provide Club President with budget status report updates identifying where efficiencies, and growth opportunities exist; and propose action plans to ensure adherence to budget parameters are met.
- Oversee all human resources (HR) activity and procedures including employee performance records, conduct/discipline records, parking/building access, commission fulfillment, payroll, management of insurance (health, life, dental, vision/COBRA) benefits, and PTO tracking.
- Manage insurance (property, general liability and workers comp), business licenses, foundation renewal, and government reporting.
- Serve as the Club’s primary finance and DSO point of contact for the league (USL).
Responsibilities:
- Manage all accounts payable/receivable, procurement, banking, and taxes for the Club and Foundation.
- Track match day staff hours, reimbursable expenses, commissions, bonuses as it pertains to the Club’s employees and players; prepare and submit semi-monthly payroll; monitor and submit player dues to the USLPA.
- Submit monthly sales taxes; with input from Senior Director of Ticketing, submit monthly admission taxes (in season); reconcile concessions reports to submit hospitality taxes (if applicable); and submit business property taxes.
- Determine cost of goods; assist Merchandise Manager with quarterly and YE inventory counts.
- Track out-of-state sales; inventory pulled for Club own use; gift card balances; maintain inventory values report; maintain year-over-year sales report.
- Distribute and collect monthly corporate partner invoices; track aging AR; maintain semi-monthly commission reports; make monthly journal entries to account for allocated ticket revenue.
- Reconcile and deposit match day cash bags.
- Serve as primary contact for player apartments and immigration. Creating player letters as needed for driver’s licenses, housing, etc. Assist immigration attorneys with necessary forms for filings and communicate with Manager of Soccer Operations and players on necessary documentation needed for processing P1 Visa’s.
- Order new cards, monitor balance, and load player/technical staff per diem prior to away matches.
- Complete annual workers compensation audit; reconcile with auditor; and project future coverages.
- Maintain certificates of insurance for Club partners as appropriate, used for WC audit.
- Review health benefits annually with carrier and prepare for/conduct open enrollment.
- Work with accountant and prepare YE tax return; maintain/submit W9s for 1099s.
- Prepare and submit the League annual financial audit.
- On-board new employees: process payroll forms, E-Verification, distribute employee handbook, parking cards, keys and building access cards.
- Maintain employee evaluations by department heads.
- Track employee PTO/sick leave.
- Gather itemized receipts, audit, reconcile and pay company credit card transactions for both the Club and Greenville Triumph Foundation.
- Foundation: AP; budgeting, monthly reconciliation; donation receipts.
- (DSO): Club and League representative as it relates to reporting/league required licensing/trainings.
Qualifications and Requirements:
- Knowledge of QuickBooks and Shopify is preferred.
- Must have mind for accrual-based accounting, mathematics, and related applications.
- Computer skills should include MS Office, Outlook, Word and Excel.
- Ability to view the Club’s business in its entirety; think creatively to adapt goals for budget adherence and profitability.
- Must be team-oriented and able to work collaboratively with strong interpersonal skills.
- Must have a high level of personal and professional integrity and ethics.
- Ability to multitask and maintain tremendous attention to detail in a fast-paced environment.
- Excellent written and oral communication skills.
- Ability to develop and nurture strong business and community relationships.
- Must have the ability to work nights, weekends and holidays as needed.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
