What you’ll do:

• T&E Report Tracking: Manage the Founder’s travel and expense (T&E) reports and help him save seconds in his day.Preview expense reports of executive's direct reports to ensure compliance with company policy.
• Receipt Tracking: Match Uber/Lyft/Curb receipts to calendar events, fill in tip amounts, and determine meeting attendees.Research other transportation options considering sensitivity of calls.
• Travel Arrangements: Coordinate comprehensive travel plans for the Founder, including flights, accommodations, and ground transportation.Be prepared for travel plans to often come together 24-48 hours in advance. Stay on top of the latest options for executive travel (e.g. P/S) and understand how certain options may be better depending on the trip departure/arrival cities.
• Meeting and Calendar Management: Schedule and manage the Founder’s calendar, including developing a deep understanding of Founder’s preferences for booking and blocking his calendar. Use good judgment and proactive thinking when scheduling meetings in different time zones (e.g. do not suggest 3-4pm EST window for those on PST).Handle all correspondence and inbox management when necessary.
• Senior Leadership Support: Prepare agendas for Senior Leadership Team meetings, document meeting minutes, and track action items.Plan and oversee company board meetings, offsites and events, managing all related logistics.
• Process Improvement: Continuously identify opportunities to improve administrative processes, systems, and procedures to increase efficiency and productivity.
• Client Relationship Management: Build strong interpersonal relationships with client counterparts to facilitate executive access.
• Presentation and Document Preparation: Coordinate, build, and edit presentations for the Founder.
• Board Participation Coordination: Manage the Founder’s participation in sporting events and board engagements.

What you have:

• Associate degree preferred or equivalent experience.
• Minimum 10+ years of proven administrative experience supporting executives.
• Expertise in coordinating complex travel arrangements.
• Strong interpersonal skills and a personable, approachable demeanor.
• A positive, self-starter attitude with the ability to adapt and pivot as needed.
• Proficient in Apple iOS, Keynote, Slack, Google Docs, and other organizational tools like Asana & Notion.
• Knowledge and passion for sports are highly desirable.High level of confidentiality and discretion required.
• Excellent verbal and written communication skills.Superior organizational skills with an aptitude for problem-solving.
• Ability to work independently and as part of a team, managing multiple projects under tight deadlines.

What makes you stand out:

• Client Service
• Creativity
• Teamwork
• Organizational Skills
• Proactivity

Where you’ll live:

• Residence in or near Atlanta, Georgia or Miami, Florida.

Benefits you’ll receive:

In addition to your great compensation package, we’ll shower you with perks including: 

• Company-subsidized medical, dental, & vision plans 
• 401(k) plan with company match
• Long-term incentives and bi-annual bonus
• Uncapped PTO to encourage a healthy work/life balance (2-week MINIMUM required!)
• Generous paid leave programs, including 16-week paid parental leave and disability benefits
• Workplace flexibility and modern work schedules focused on getting the job done, not hours clocked
• Company-wide in-person events and team outings
• Lifestyle enhancement program
• Company equipment provided (Windows & Mac options)
• Annual performance reviews with opportunities for growth and career development